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Privacy Policy

Who we are

Our website address is: https://isjpchapter.org.

We are the Southern California Chapter of International Society for Japanese Philately (“us”, “we”, or “our”) operates the https://isjpchapter.org website (hereinafter referred to as the “Service”).

This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data. The Privacy Policy for Southern California Chapter of International Society for Japanese Philately is created with the help of the Privacy Policies website.

We use your data to provide and improve the Service.  By using the Service, you agree to the collection and use of information in accordance with this policy, unless otherwise defined in this Privacy Policy.

Please understand that whenever you voluntarily disclose Personal Information online this information cannot be made 100% secure and, in some cases that information can be intercepted, collected and used by others.  However, we work hard to protect your information at all times.

What personal data we collect and why we collect it

We are private Society and only collect personal information from our members. The Public may visit out website and look at our public pages, but we do not collect any personal information from visitors and they can not see any of the personal information collect from our members.

While using our website, your IP address may be logged, when you visit our website.  Your IP information allows us to understand how you use our site and to enable us to make changes to our site to improve your experience.  Information regarding your computer, your connection to our website and your user history (including, but not limited to, you session information, page errors and the length of your visits to specific pages within our website may also be collected.

If you wish to become a member, you will be asked for the following Personal Information:

        • Name
        • Postal address
        • Email address
        • Phone number
        • Date of Birth
        • Gender
        • Occupation
        • Collecting Interests
        • Membership in other stamp clubs or society
        • Information about whether or not you have been expelled or denied admission to any philatelic organization
        • References

The information stored online and available to other members is you name, postal address, email address, phone number and collection interests.  You may request that all or any part of this information be made unavailable.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

Only members may leave comments or see the private pages that list items for sale or exchange.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Only members can upload media files.

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

It is our policy not to disclose, sell or rent your Personal Information to any individual, business, government entity or outside parties except: 1) members has access to other member’s name, address, email, phone number; and collecting interests: 2) in response to a validly-issued subpoena, court order, or other legal process; 3) when necessary to establish or exercise out legal rights or defend against legal action; or 4) when you request us to do so.

From time to time, we may use return email addresses to answer the email or post we receive from you. Your Personal Information will not be collected for use that is in violation of the law, or unrelated to that discussed in the Policy, unless you are also provided an opportunity to opt-out or otherwise prohibit such unrelated uses.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users/members that register on our website,  we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Correcting Your Personally Identifiable Information 

You are responsible for ensuring that all Personal Information you provide on the website is maintained and kept current.

Children’s Privacy

Protecting the privacy of children is especially important to us.  For this reason, we do not collect information provided by users under the age of 13, not do we solicit information from users under the age of 13.

Scope of the Policy; Third Part Websites

Although this policy applies to all the information obtained from you for the purpose of accessing or using content controlled and owned by us, it does not apply to businesses or entities that are not owned or controlled by us.

The website contains links to other third party websites.  Please be aware that we have no responsibility for the privacy practices of these third party sites.   We encourage you to be aware when you leave our site and to take reasonable precautions when sharing your personally identifiable information on third party websites.

Opt-In Policy

You may “opt in” to receive newsletters, promotional offers and other useful information from us.  To unsubscribe from our mailings, except important system and content update information, you many to the ‘My Account’ section of the Website and edit you personal profile by selecting the “edit my profile” link.

Encryption

You may “opt in” to receive newsletters, promotional offers and other useful information from us.  To unsubscribe from our mailings, except important system and content update information, you many to the ‘My Account’ section of the Website and edit you personal profile by selecting the “edit my profile” link.

Amendments

The Southern California Chapter of the International Society for Japanese Philately reserves the right to amend this policy at any time. We will contact registered users by email, and shall also post a notice of changes on our website when and if the terms of this policy are amended.

Our contact information

We are all volunteers and there is no “place of business” but the we can be contacted directly by emailing help@isjpchapter.org.